Employee communication apps
Microsoft Viva Engage: review, pricing and alternatives
Twelfth: cheap or free for Microsoft 365 shops and good for communities, but weak for staff without Microsoft accounts.
Microsoft Viva Engage at a glance
- Rank
- Not ranked
- Best for
- Microsoft 365 organizations with desk staff
- Pricing
- Per user / month
- Free option
- None
- Headquarters
- Redmond, United States
- Key features
- Communities, Conversations and Q&A, Announcements, Town halls, Leadership Corner
- Last checked
- 2026-11-11
Where Microsoft Viva Engage wins
- Viva Engage, formerly Yammer, is the default for organizations already paying for Microsoft 365.
- Communities and conversations come in the bundle, town halls run through Teams, and the premium layer adds leadership features, campaigns and better analytics for $2.00 per user per month.
- For a 500-person professional firm where everyone has a Microsoft account, it may be all the social communication needed.
- It sits twelfth because the people this ranking cares most about, frontline staff without a license or company email, are the hardest to reach with it, and announcement control is less direct than with the specialists.
Where it falls short
- Every user needs an account in your Microsoft tenant, and frontline licensing and device setup add cost and admin.
- The experience is spread across Teams, Outlook and the Engage app, which confuses occasional users.
- Targeting by site and shift and enforced read confirmations are weaker than in Speakap or Staffbase.
- Organizations with many staff outside Microsoft 365, or that run Google Workspace.
Our verdict on Microsoft Viva Engage
Viva Engage, formerly Yammer, is the default for organizations already paying for Microsoft 365. Communities and conversations come in the bundle, town halls run through Teams, and the premium layer adds leadership features, campaigns and better analytics for $2.00 per user per month. For a 500-person professional firm where everyone has a Microsoft account, it may be all the social communication needed.
It sits twelfth because the people this ranking cares most about, frontline staff without a license or company email, are the hardest to reach with it, and announcement control is less direct than with the specialists.
Where Microsoft Viva Engage falls short
Every user needs an account in your Microsoft tenant, and frontline licensing and device setup add cost and admin. The experience is spread across Teams, Outlook and the Engage app, which confuses occasional users. Targeting by site and shift and enforced read confirmations are weaker than in Speakap or Staffbase.
Branded app options require Teams licensing.
Who should look elsewhere
Organizations with many staff outside Microsoft 365, or that run Google Workspace. Blink, Connecteam or Speakap reach those employees directly.
Microsoft Viva Engage pricing
Core features come with Microsoft 365 enterprise plans; the premium Viva Employee Communications and Communities plan is $2.00 per user per month on an annual commitment.
Pricing as published by the vendor on the date above; check the vendor's pricing page before you buy.
Microsoft Viva Engage fact sheet
| Rank | Not ranked in employee communication apps |
|---|---|
| Category | Employee communication apps |
| Best for | Microsoft 365 organizations with desk staff |
| Pricing model | Per user / month |
| Free option | None |
| Headquarters | Redmond, United States |
| Company | Microsoft Corporation |
| Address | One Microsoft Way, 98052, Redmond, United States |
| Vendor size | Major vendor |
| Website | www.microsoft.com/en-us/microsoft-viva/engage |
| Last checked | 2026-11-11 |
Key features
- Communities
- Conversations and Q&A
- Announcements
- Town halls
- Leadership Corner
- Campaigns
- Analytics
- Teams integration
Alternatives to Microsoft Viva Engage
SpeakapEmployee app for frontline and office teams. Quote only.
ConnecteamAll-in-one app for deskless teams. Flat monthly + per user.
HaiiloIntranet, employee comms and advocacy platform. Quote only.Sources checked
- Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052 Source
- Communities and conversations included in M365 enterprise plans; Viva Employee Communications and Communities $2.00/user/month annual; Viva Suite $12.00 Source
Microsoft Viva Engage: common questions
What is Microsoft Viva Engage?
Microsoft Viva Engage is microsoft's community and comms layer. Twelfth: cheap or free for Microsoft 365 shops and good for communities, but weak for staff without Microsoft accounts.
How much does Microsoft Viva Engage cost?
Core features come with Microsoft 365 enterprise plans; the premium Viva Employee Communications and Communities plan is $2.00 per user per month on an annual commitment.
Does Microsoft Viva Engage have a free plan?
None. Core features come with Microsoft 365 enterprise plans; the premium Viva Employee Communications and Communities plan is $2.00 per user per month on an annual commitment.
What is Microsoft Viva Engage best for?
Microsoft Viva Engage is best for microsoft 365 organizations with desk staff. Twelfth: cheap or free for Microsoft 365 shops and good for communities, but weak for staff without Microsoft accounts.
Where is Microsoft Viva Engage based?
Microsoft Viva Engage is published by Microsoft Corporation, headquartered in Redmond, United States.
Who should not use Microsoft Viva Engage?
Organizations with many staff outside Microsoft 365, or that run Google Workspace. Blink, Connecteam or Speakap reach those employees directly.
What are the best alternatives to Microsoft Viva Engage?
In our employee communication apps ranking the closest alternatives are Speakap, Connecteam, Haiilo. See the full ranking for the other options.