Toggl Track vs Clockify: Which Time Tracker Fits Your Team?

Short answer: Choose Toggl Track when the hours feed client billing and you want estimates against actuals and profitability reports. Choose Clockify when budget is tight, you need approvals or a shared-device kiosk, and you can live with every invited user counting as a paid seat. Neither suits a shift-based team that needs geofenced clock-in tied to payroll rules.

Side by side

How do Toggl Track and Clockify differ at a glance?

The short version: Toggl Track is a timer for people who bill by the hour, and Clockify is a timesheet system priced for small budgets. Both record time from a browser, a desktop app and a phone, so the daily act of logging hours feels similar. The differences show up in what each product does with the data.

Toggl Track is published by Toggl OÜ in Tallinn, Estonia. Clockify is published by CAKE.com Inc. in Palo Alto, California, with a Swiss entity for contracts outside North America. In our time tracking software ranking, Toggl Track is first and Clockify second, and the order reflects fit for services teams, not a score.

Which one costs less?

Clockify is cheaper at every step of the ladder. On annual billing it publishes Basic at $3.99, Standard at $5.49, Pro at $7.99 and Enterprise at $11.99 per seat per month. Toggl Track publishes Starter at $9 and Premium at $16 per user per month, with Enterprise on request.

The headline rates hide two catches. Clockify counts every active or invited user as a paid seat, so a manager who only reads reports still costs money, and it does not offer refunds. Toggl Track sells time off and capacity planning as add-ons at $2 and $5, so a full setup costs more than the plan price suggests.

For a team of eight on the lowest paid tiers, the gap is roughly $5 per person per month before add-ons. Whether that matters depends on whether the extra reporting earns it back.

What do the free plans include?

Both vendors publish a free plan, and Clockify's is the more generous one for a very small team. It covers unlimited tracking with a timer, timesheet, calendar, reports and apps, though it caps the user count at roughly five.

The free plan of Toggl Track suits a small team that wants to try the timer and basic reports. Paid plans come with a 30-day trial, which gives a team time to test estimates and profitability views on real projects before paying.

Our data does not state the exact limits of the Toggl Track free plan, so confirm them on the vendor pricing page before you plan around it.

Which tool is better for billing and reporting?

Toggl Track is the stronger choice when hours turn into invoices. It compares estimates against actual time per project, supports billable rates, and reports on profitability by project, client and team. A services firm can see which accounts earn money and which ones quietly lose it.

Clockify reports on hours across all tiers, but its best reporting needs Standard or above, and it does not describe profitability views in the way Toggl Track does. A firm that wants invoicing built in should look at Harvest instead of either.

Toggl Track also lets a team set up estimates before work starts, so a project manager sees the overrun while there is still time to talk to the client. That early warning is the main reason agencies pay the higher rate. A team that only needs a record for a timesheet rarely uses it.

If your reports end at hours per person per week, Clockify is enough. If they have to end at margin per client, Toggl Track is the closer fit.

What about approvals, kiosks and hourly staff?

Clockify offers more controls for managing other people's time. Paid tiers add timesheet approval, and a kiosk mode lets floor staff clock in from a shared device without their own phone. Most tools at this price do not offer that.

Toggl Track puts approval workflows, forced timesheet submission and audit-style controls in its higher tiers, and Enterprise is quote only. It also assumes people log time themselves, which does not suit shift-based hourly teams.

The practical test is who owns the hours. When employees log their own time and a manager reviews it, either product works, and Clockify's approvals add a review step on paid tiers. When a supervisor must know that a person is physically present at a start time, a timer is the wrong instrument, and a kiosk only partly closes the gap.

Neither product is a payroll-grade clock-in system with geofencing. A company that needs that should compare Connecteam, Deputy or Kenjo. A team that needs automatic activity capture should compare Hubstaff or Timely.

Who should pick which?

Pick Toggl Track for agencies and consultancies that price work by the hour. The profitability reports, billable rates and estimate tracking justify the higher price, and the add-ons let a team stay with one vendor for tracking and capacity.

Pick Clockify for small teams, nonprofits and departments without a budget line. The free plan and low seat prices get hours recorded quickly, and approvals and the kiosk cover basic oversight.

Neither tool is flagged as a major incumbent in our ranking, so the choice is about fit rather than ecosystem. Clockify's integration count (over 100) helps if your project tool, accounting package or calendar already exists. Toggl Track's browser extensions help if people live inside other web apps all day.

Weigh the weak spots honestly. Toggl Track leaves the strictest controls to higher tiers and charges extra for time off and capacity. Clockify offers no refunds, counts every invited user as a seat, and gives its deepest reporting only to Standard and above.

Run a two-week trial with one real project in each tool. Count how many people forget to log time, and check whether your reports answer the question your finance lead actually asks.

Frequently asked questions

Is Toggl Track or Clockify cheaper?

Clockify is cheaper. Its paid tiers run from $3.99 to $11.99 per seat per month on annual billing, while Toggl Track starts at $9 and reaches $16 on Premium. Clockify counts every invited user as a seat, so check how many people you would add.

Do Toggl Track and Clockify have free plans?

Yes, both publish a free plan. Clockify's covers unlimited tracking for a small team and caps users at roughly five. Toggl Track's free plan suits small teams, and its paid plans carry a 30-day trial.

Which tool is better for billable hours?

Toggl Track. It supports billable rates, compares estimates with actual hours and reports on project, client and team profitability. Clockify tracks billable time too, but its reporting is less focused on margin.

Can Clockify clock in staff from a shared device?

Yes. Clockify includes a kiosk mode so floor staff can clock in from a shared device. Toggl Track does not list a kiosk among its features, and it assumes people log their own time.

Is either tool suited to hourly shift workers?

Not well. Neither is a payroll-grade clock-in system with geofencing. Teams with shift-based staff should compare Connecteam, Deputy or Kenjo.