Employee scheduling software · ranked #4 of 11
Planday: review, pricing and alternatives
Fourth because it has run shift planning since 2004, charges per user from £2.99 and adds a Pro tier with custom pricing for larger organizations.
Planday at a glance
- Rank
- #4 of 11 in Employee scheduling software
- Best for
- Hospitality, retail, care teams in Europe
- Pricing
- Per user / month
- Free option
- Free trial
- Headquarters
- London, United Kingdom
- Key features
- Shift scheduling, Time and attendance, Shift swaps, Availability and leave, Payroll integrations
- Last checked
- 2026-11-11
Where Planday wins
- Planday has been around since 2004 and has settled into a dependable role: schedule shifts, collect hours, send them to payroll.
- It started in Denmark, and Xero bought it in 2021, which explains the Xero integration used by many small UK and Australian employers.
- The Starter price is low, the trial runs 30 days without a card, and the same account can handle availability and leave requests.
- It ranks fourth because it is steady rather than distinctive, and the Plus price is not shown on the page.
Where it falls short
- The Plus tier price is not published, so budgeting needs a quote or sign-up.
- Forecasting is not advertised on the pricing page, unlike at Quinyx.
- Ties to Xero help Xero users but add less for companies on other payroll providers.
- US restaurants and retailers need tips, overtime and state rules, which Homebase or 7shifts cover better.
Our verdict on Planday
Planday has been around since 2004 and has settled into a dependable role: schedule shifts, collect hours, send them to payroll. It started in Denmark, and Xero bought it in 2021, which explains the Xero integration used by many small UK and Australian employers. The Starter price is low, the trial runs 30 days without a card, and the same account can handle availability and leave requests.
It ranks fourth because it is steady rather than distinctive, and the Plus price is not shown on the page.
Where Planday falls short
The Plus tier price is not published, so budgeting needs a quote or sign-up. Forecasting is not advertised on the pricing page, unlike at Quinyx. Ties to Xero help Xero users but add less for companies on other payroll providers.
Who should look elsewhere
US restaurants and retailers need tips, overtime and state rules, which Homebase or 7shifts cover better. Companies seeking an enterprise forecasting suite should compare Quinyx first.
Planday pricing
Starter from £2.99 per user per month with a five-user minimum, Plus priced per user plus a subscription fee, Pro quoted after a demo; 30-day trial on Starter and Plus.
Pricing as published by the vendor on the date above; check the vendor's pricing page before you buy.
Planday fact sheet
| Rank | #4 of 11 in Employee scheduling software |
|---|---|
| Category | Employee scheduling software |
| Best for | Hospitality, retail, care teams in Europe |
| Pricing model | Per user / month |
| Free option | Free trial |
| Headquarters | London, United Kingdom |
| Company | Planday Ltd |
| Address | London, United Kingdom |
| Vendor size | Independent or mid-sized vendor |
| Website | www.planday.com |
| Last checked | 2026-11-11 |
Key features
- Shift scheduling
- Time and attendance
- Shift swaps
- Availability and leave
- Payroll integrations
- Mobile app
- Labor cost reports
- Open shifts
Alternatives to Planday
ShiftbaseScheduling, time tracking and leave for shift teams. Base fee + per employee / month.
QuinyxAI-assisted workforce management for large frontline operations. Quote only.
ConnecteamMobile-first scheduling, communication and HR for deskless teams. Per hub + per user / month.Also ranked in
- #4 of 11 in Employee scheduling software
Sources checked
- Pricing (UK site): Starter from GBP 2.99 per user per month, minimum 5 users; Pro custom; 30-day trial on Starter and Plus Source
- Contact page: Planday Ltd, registered in England and Wales no. 09103508, 3rd Floor, 7 Devonshire Square, London EC2M 4YH Source
- Xero announced acquisition of Copenhagen-founded Planday, March 2021, up to EUR 183.5 million Source
Planday: common questions
What is Planday?
Planday is employee scheduling and time tracking, owned by Xero. Fourth because it has run shift planning since 2004, charges per user from £2.99 and adds a Pro tier with custom pricing for larger organizations.
How much does Planday cost?
Starter from £2.99 per user per month with a five-user minimum, Plus priced per user plus a subscription fee, Pro quoted after a demo; 30-day trial on Starter and Plus.
Does Planday have a free plan?
Free trial. Starter from £2.99 per user per month with a five-user minimum, Plus priced per user plus a subscription fee, Pro quoted after a demo; 30-day trial on Starter and Plus.
What is Planday best for?
Planday is best for hospitality, retail, care teams in Europe. Fourth because it has run shift planning since 2004, charges per user from £2.99 and adds a Pro tier with custom pricing for larger organizations.
Where is Planday based?
Planday is published by Planday Ltd, headquartered in London, United Kingdom.
Who should not use Planday?
US restaurants and retailers need tips, overtime and state rules, which Homebase or 7shifts cover better. Companies seeking an enterprise forecasting suite should compare Quinyx first.
What are the best alternatives to Planday?
In our Employee scheduling software ranking the closest alternatives are Shiftbase, Quinyx, Connecteam. See the full ranking for the other options.