Project management software · ranked #11 of 11
Notion: review, pricing and alternatives
Eleventh because databases, docs and wikis make a flexible planning surface, but it lacks the dependency, workload and resource tools of dedicated project software.
Notion at a glance
- Rank
- #11 of 11 in project management software
- Best for
- Teams combining documentation and light planning
- Pricing
- Per user / month
- Free option
- Free plan
- Headquarters
- San Francisco, United States
- Key features
- Databases, Board, table and timeline views, Docs and wikis, Templates, Automations
- Last checked
- 2026-11-11
Where Notion wins
- Notion is a strong choice when the plan, the meeting notes and the documentation need to live together.
- A project can be a database with board, table and timeline views, linked to the specs and notes behind it.
- Teams that already keep their wiki in it often start tracking tasks there too.
- It is eleventh in a project management ranking because it is a flexible workspace rather than a planning engine, so you build and maintain the structure yourself.
Where it falls short
- Dependencies, workload planning and resource views are limited compared with dedicated tools, and large databases slow down.
- The free plan limits file uploads to 5 MB and keeps page history for seven days.
- Every project setup relies on whoever builds the templates.
- Teams that manage budgets, billable hours or many interdependent tasks should pick Teamwork.com, Wrike or Smartsheet.
Our verdict on Notion
Notion is a strong choice when the plan, the meeting notes and the documentation need to live together. A project can be a database with board, table and timeline views, linked to the specs and notes behind it. Teams that already keep their wiki in it often start tracking tasks there too.
It is eleventh in a project management ranking because it is a flexible workspace rather than a planning engine, so you build and maintain the structure yourself.
Where Notion falls short
Dependencies, workload planning and resource views are limited compared with dedicated tools, and large databases slow down. The free plan limits file uploads to 5 MB and keeps page history for seven days. Every project setup relies on whoever builds the templates.
Who should look elsewhere
Teams that manage budgets, billable hours or many interdependent tasks should pick Teamwork.com, Wrike or Smartsheet. Organizations that want strict, consistent project structure will need more rigid tooling.
Notion pricing
Per member, published tiers: Plus EUR 9.50 and Business EUR 19.50 per member a month as shown, Enterprise by quote, free plan for individuals.
Pricing as published by the vendor on the date above; check the vendor's pricing page before you buy.
Notion fact sheet
| Rank | #11 of 11 in project management software |
|---|---|
| Category | Project management software |
| Best for | Teams combining documentation and light planning |
| Pricing model | Per user / month |
| Free option | Free plan |
| Headquarters | San Francisco, United States |
| Company | Notion Labs, Inc. |
| Address | 685 Market Street, 94105, San Francisco, United States |
| Vendor size | Independent or mid-sized vendor |
| Website | www.notion.com |
| Last checked | 2026-11-11 |
Key features
- Databases
- Board, table and timeline views
- Docs and wikis
- Templates
- Automations
- Forms
- Integrations
- AI features
Alternatives to Notion
Zoho ProjectsProject planning inside the Zoho suite. Per user / month.
BasecampSimple project hub with flat monthly pricing. Flat monthly.
ProductiveAgency operations with budgets and resourcing. Per user / month.Also ranked in
- #11 of 11 in project management software
- #9 of 12 in Work management software
Sources checked
- Notion Labs, Inc., 685 Market Street, San Francisco, CA 94105 given for privacy questions Source
- Free plan; Plus EUR 9.50 and Business EUR 19.50 per member a month as displayed; Enterprise by quote Source
Notion: common questions
What is Notion?
Notion is docs, wikis and databases that can plan projects. Eleventh because databases, docs and wikis make a flexible planning surface, but it lacks the dependency, workload and resource tools of dedicated project software.
How much does Notion cost?
Per member, published tiers: Plus EUR 9.50 and Business EUR 19.50 per member a month as shown, Enterprise by quote, free plan for individuals.
Does Notion have a free plan?
Free plan. Per member, published tiers: Plus EUR 9.50 and Business EUR 19.50 per member a month as shown, Enterprise by quote, free plan for individuals.
What is Notion best for?
Notion is best for teams combining documentation and light planning. Eleventh because databases, docs and wikis make a flexible planning surface, but it lacks the dependency, workload and resource tools of dedicated project software.
Where is Notion based?
Notion is published by Notion Labs, Inc., headquartered in San Francisco, United States.
Who should not use Notion?
Teams that manage budgets, billable hours or many interdependent tasks should pick Teamwork.com, Wrike or Smartsheet. Organizations that want strict, consistent project structure will need more rigid tooling.
What are the best alternatives to Notion?
In our project management software ranking the closest alternatives are Zoho Projects, Basecamp, Productive. See the full ranking for the other options.